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Executive Assistant

  • Horaire : 37.50 h – Full time
  • Type de poste : Permanent position
  • Lieu 2121, rue Olivier, Plessisville, QC

Do you wish to participate in large-scale projects within a dynamic company that is focused on high technologies and committed to the environment? Machinex has a position for you!

Choosing Machinex means choosing to be part of a big family that values personal development.

In brief

Written languages
FR  |  AdvancedEN  |  Advanced
Spoken languages
FR  |  AdvancedEN  |  Advanced


  • Group insurance paid at 50%, including medication, paramedical, life insurance, long-term salary insurance, travel insurance and more!
  • Employee Assistance Program – consultation for mental health, family difficulties, legal issues and much more!
  • Retirement plan (RRS) – We contribute with you! 😉
  • A balance between personal life and work – flexible hours at the beginning and end of the day to pick up your children, we understand!
  • Do you want to be able to start your weekend earlier? There is the possibility of taking your Friday afternoon off.
  • Teleworking possibility.
  • Rapid progression and career opportunities.
  • A Social Club that organizes activities for YOU! In addition, the management contributes by organizing free activities throughout the year.
  • Competitive vacations, in addition to holidays.
  • Continuous training.
  • Human and understanding managers.

About this position

  • Prioritize files according to urgency; make the necessary follow-ups and reminders.
  • Participate in contingency management for the smooth running of company operations as a whole and unified inter-building management (the Machinex campus includes 10 buildings).
  • Manage the Director’s emails, correspondence and agenda.
  • Participate actively in the management of various projects.
  • Participate in the improvement and ensure digital filing following the document management approach.
  • Coordinate the agenda of committee meetings and make the necessary arrangements for the holding of these meetings.
  • Prepare documentation for management meetings.
  • Support management for any request, contract, document, letter, budget, or other necessary documents.
  • Establish and coordinate administrative policies and procedures for management in collaboration with the HR department.
  • Participate in the linguistic revision of documents before their publication.
  • Actively participate in various improvements.
  • Take the initiative and demonstrate proactivity daily in decision-making and the performance of tasks in their field of expertise.
  • Represent management with professionalism and confidence in both verbal and written communications.

Required Profile

  • You have relevant training or experience.
  • You have excellent spelling skills.
  • You have a sense of initiative and autonomy. You are dynamic and detail-oriented.
  • You are appreciated for being organized, promoting teamwork, and exhibiting leadership qualities.
  • You can manage several activities simultaneously.

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